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Checklist: A Boutique Lawyer’s Guide to Managing Document Intensive Cases

Boutique law firms and lawyers are on the rise and handling an increasing percentage of complex and document-intense cases. Practicing in a boutique firm is primarily a lifestyle choice with the firm attorneys preferring a smaller firm practice environment, while still supporting what was previously exclusively a large firm practice. But as boutique firms want to run ‘lean and mean’ they usually do not have or want the committed software infrastructure or personnel overhead that big law firms support. This checklist addresses ways that attorneys in boutique law firms handling document-intensive or complex cases can have cutting edge eDiscovery and document management tools and avoid being out-gunned by larger firms.

eDiscovery Buyers Guide Interviews Lexbe CEO, Gene Albert

Brett Burney interviews Gene Albert from Lexbe at Legaltech / LegalWeek 2019. They discuss how the Lexbe platform serves a variety of litigation scenarios for law firms of all sizes as well as in-house legal departments. Gene and Brett also discuss the features found in Lexbe including Integrated Messaging+ and the Uber Index.    

Lexbe Subscriptions Keep Getting Better

The Lexbe eDiscovery platform has upgraded all subscription plans to include valuable review tools that will help our clients speed review and increase accuracy, at no extra charge. Speed the review process with highly efficient and defensible technology assisted review utilizing a fully disclosed, transparent Bayesian algorithm

 

Lexbe’s Technology Assisted Review

  • Speed the review process with highly efficient and defensible technology assisted review utilizing a fully disclosed, transparent Bayesian algorithm
  • Highly accurate results powered by Lexbe’s Uber Index, which concatenates the text extracted from native files, metadata, pseudo metadata, OCR and translations
  • Improved review quality versus manual review
  • Reduce review costs and risk associated with staffing a large managed review project

 

Lexbe NearDupe Groupings

  • Several valuable use cases including: 
    1. Privilege protection
    2. Streamlined review of similar documents
    3. Grouping of emails with different email Message-IDs
    4. Grouping produced documents not maintained in native format
  • Consistency by grouping similar, key and potentially privileged documents, ensure that your productions are consistently coded
  • Faster Review by automatically identifying and bulk coding large groups of related documents for responsiveness, relevancy and issues

 

Lexbe Email Threading

  • Reduces the time and cost of reviewing large email sets
  • Easily cull unresponsive data
  • Quickly identify responsive emails contained within an email thread
  • Quickly identify all the recipients of emails on a topic

 

Get a demo

Feature Rich, Lightning Fast, Highly Affordable. Get a 10-minute demo here.

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Best Practices to Avoid Missing Key Evidence in Large Document Reviews

Nothing can be more disastrous than showing up at a depo to find that your team missed a key piece of evidence in document review, but your opposition found it. Missing that “smoking gun” admission, or allowing critical privileged information to slip through into a production can be avoided, but only if your search tools are fully functioning. Many attorneys assume that all eDiscovery processing approaches, search tools and techniques are basically the same, but nothing could be further from the truth. In this webinar learn crucial search functions and critical indexing differentiators that will protect you from inadvertently missing important evidence during eDiscovery.

Agenda:

Overview of Modern Search and eDiscovery Indexing Technologies Basic and Advanced Search Options in Use Today Search Indexing ‘Gotchas’ Pitfalls of Relying Solely on Image-Based OCR Indexing Why Native Extraction Alone is Ineffective Complexities of Working with Foreign Language & Translated Text Optimal Search with a Concatenated Indexing Approach Takeaways

Speaker Info

Erin Derby is a Certified eDiscovery Specialist (ACEDS)andeDiscovery Manager at Lexbe. She specializes in working with clients handling eDiscovery in complex litigation and provides a high level of precision and expertise. She provides guidance for technical discovery issues and procedures and ensures compliance with all court-ordered ESI guidelines. Prior to joining Lexbe, Ms. Derby was a Litigation Paralegal for 10 years for both plaintiff and defense law firms

Mobile eDiscovery is a challenging but critical part of your evidence gathering strategy

It is estimated that in the US alone, there are 396 million mobile device subscriber connections. That calculation suggests that there are approximately 1.2 connected devices for every person in the US. As the number of devices continues to grow, the amount of data traffic is through the roof — up to 13.7 trillion megabytes in 2017. eDiscovery professionals must consider the tremendous amount of evidence that is tangled up within those 13.7 trillion megabytes of data.

Source: CTIA 2017 Wireless Snapshot

Another high growth element to the mobile first custodian is the proliferation of apps. In June 2015, there were 100 billion iOS downloads. While social media is by far the most popular app category, there are shadow IT apps and chat apps that often contain important caches of evidence. eDiscovery efforts must grow beyond email to include these rich ESI repositories.

The usage of mobile devices and the complexity of the mobile ecosystem increases appreciably with millennials. The age group from 18 to 34 purchases significantly more apps. Studies have shown that this demographic prefers messaging and chat to email.

Your case’s “smoking gun” may very well reside within a Slack Instant Messaging conversation. A fitness mapping application may be able to prove your client’s whereabouts with their geolocation feature. Whether through messaging, geolocation, or other valuable ESI, it is important to understand the makeup, character, and quality of the custodians you’re dealing with and their propensity to use apps that may lead to additional evidence.

Beyond the sheer number of devices in our society is the fact that most mobile operating systems now enable cross-device sharing and file access. When you think about custodians and mobile devices, you need to think about it as an entire ecosystem comprised of the cloud, smartphones, tablets, laptops, and desktops. For better or for worse, porting data from one device to another has never been easier.

The ramifications of this sharing can be especially painful when Bring Your Own Device (BYOD) practices allow employees to network their personal devices with workplace systems. The consequences of allowing sensitive information to reside on an unencrypted misplaced cell phone or tablet can be disastrous for an IP agency. Employees can take it upon themselves to create unofficial work message groups on various messaging apps. Unmonitored, unsanctioned conversations, happening on company time, under a company’s name, can certainly lead to a murky labor dispute.

The explosive growth of apps on mobile platforms creates significant eDiscovery challenges. Fortunately, the headaches caused by new technology can also be solved by new technology. An increasing number of eDiscovery platforms can process data that comes from mobile devices. Lexbe, for example, is equipped to handle popular files such as Apple notes, iMessages, Slack, Microsoft Teams, office 365, Google Apps and numerous other native applications. Moreover, our professional services team can perform social media extractions. In modern litigation, there is no room for ignoring mobile devices and applications as potential evidence repositories. With the right planning and competent eDiscovery technology, you will be able to zero in on important evidence, regardless of where it resides.

For more information watch our On Demand Webinar “Addressing the eDiscovery Challenges of Mobile-First Custodians”.

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